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Rota Co-ordinator and Administrator - Internal Only

NHS AfC: Band 3

Main area
Pain & Anaesthetics
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Part time - 37.5 hours per week (full time)
Job ref
331-C5130721
Site
Furness General Hospital
Town
Barrow in Furness
Salary
£19,737 - £21,142 per annum pro rata
Salary period
Yearly
Closing
07/12/2021 23:59

''A great place to be cared for; a great place to work''

University Hospitals of Morecambe Bay has been nationally recognised as the UK’s most inclusive NHS organisation. As such we have a firm commitment to strengthening the diversity of our workforce, and therefore welcome and encourage applications from likeminded people who can support our ambition to become effortlessly inclusive. We are particularly keen to hear from protected groups – including BAME, LGBT+ and people with a disability.


Job overview

Report effectively to Assistant service manager and Divisional management team.

Communicate divisional information to the management team which may be sensitive or complex, such as non-compliance with mandatory information required by the division.

Process and document leave for Pain & Anaesthetic surgery CBU and communicate this to the relevant individuals / teams in a timely and professional manner.
Process and document expenses claims for the Pain & Anaesthetic surgery CBU in a timely and professional manner.

Co-ordinate inductions for new Pain & Anaesthetic surgery CBU, including agency and trainees. Ensuring meetings arranged, IT access set up.
Maintain records of training (TMS) and appraisals for Pain & Anaesthetic CBU, and report back on completion as required.
Set up and maintain divisional databases and spreadsheets as appropriate.

 

Main duties of the job

The Pain & Anaesthetic service is seeking a Band 3 Rota Co-ordinator and Administrator to support the Team. Co-ordinating the Anaesthetist's rota in line with agreed work patterns and guidance from the Lead Rota Coordinator, CSM & ACSM, and providing full administrative support to the clinical business unit. This role offers the opportunity to work as part of a small team, in a fast paced environment, where no two days are the same.

Excellent communication skills, high levels of accuracy and attention to detail, good organisation skills and the ability to work well as part of a team are very important for this role.

The successful candidate will need to have a flexible approach to facilitate new ways of working within Surgery whilst supporting the delivery of a high quality service.

As a trust we are committed to having an employee centric workforce and as part of this we are committed to the development of our staff.

 

Working for our organisation

We operate from three main hospitals-Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, and Ulverston Community Health Centre. 

FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services. 

WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses. 

All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies, day case and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay

Detailed job description and main responsibilities

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading.

You can also read more information about University Hospitals of Morecambe Bay visiting our website https://www.uhmb.nhs.uk/  

Person specification

Qualification

Essential criteria
  • Experience in administration or equivalent experience
Desirable criteria
  • ECDL or equivalent

Experience

Essential criteria
  • Experience of working in an administrative post
Desirable criteria
  • Knowledge of NHS systems and processes

Skills / Ability

Essential criteria
  • Computer literate with database and word processing packages
Desirable criteria
  • Rota management and spreadsheets

Skills / ability

Essential criteria
  • Ability to organise and prioritise workload

Skills and ability

Essential criteria
  • Attention to detail

Personal qualities

Essential criteria
  • Ability to adapt to changing workload priorities
Disability Confident - two yearsVeteran AwareNo smoking policyDisability confident employerInclusive Top 50 LogoArmed Forces Covenant (Silver Award)Stonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Morecambe Bay - Inclusive EmployerStep into health

Documents to download

Apply online now

Further details / informal visits contact

Name
Debbie Gee
Job title
Clinical Service Manager
Email address
debbie.gee@mbht.nhs.uk
Telephone number
07917237979
Additional information

Informal discussions/visits are welcomed: Please contact Debbie Gee, Assistant Service Managers on 07917237979   for further information

If you have problems applying, contact

Address
LA14 4LF